Lesson 2 Structure, start

What we want in our structure, and I want to do small steps, is making EACH of you responsible for his or her OWN task.

If we can accomplish what we want to accomplish, it would be so that SP Zimbabwe, and SP of each other country is functioning through the same principles but on its own. That DOES mean that there is a NO MANAGEMENT. That is NOT what we want! We do NOT want BOSSES! We want people to be responsible for the task they take on themselves.

Does that mean that we can trust that you immediately can fulfill the role without any tension? No, that does not mean that at all.

We INTEND to be NOT bossy! And all of us will work on ourselves very hard to let go of the idea that we CAN be bossy, due to what we did until now in SP. We, including SP Headquarters!! are prepared to let go of ANY management. We realize that we all, including YOU, need to get USED to that way of working, for dictatorship is in your genes! Generations long there was someone who TOLD you HOW to behave.

What we want to accomplish is that your MINDSET is all the same, all in the direction of wanting to do the BEST for you and your country. But your HEARTSET is just as important. Perhaps even MORE important.

We have MANY people who join SP to get rich, one day, and intentionally to get rich now by robbing poor people. We see this over and over again. We CANNOT accept that! And we WILL not accept that! One of the roles WILL be checking of our PURPOSE is not in danger.
There is NOTHING against getting RICH!! That is what we want for ALL of you, but NOT by taking money from other people.

We REALLY want you all to have your own roles.

There will be a constitution, which all of you can access, and where all responsibilities are shared and stated.

I completely understand that this will take time, for in all of your heads is hierarchy, and that is NOT what we want here. Hierarchy made you all frustrated, greedy and jealous.

We take a risk, and as I said, this may take a few years before it is in all your heads, and I have the permission to take the power back, if it is not functioning as I plan it. If we see that YOU and I mean YOU, cannot be seriously taking the roles, we have to take steps. It depends on YOU as Zimbabweans, if you can work independently in the future. You are now entering Kindergarten where you learn that. Accept that and be AS eager as you were a young child, learning to walk. See this video!

But the principle is that there are ROLES, each of you can have ROLES. Those ROLES are self-reliable FUNCTIONS (NOT PEOPLE) in CIRCLES (we called them Educator teams), and the Circles are in Bigger Circles (Like districts where the educators work.) City and Country Circles  and in the end, there is the Anchor Circle (Headquarters).

Every Circle has “core roles” (e.g. Facilitator, Secretary, Lead Link, and Rep Link) as well as other Roles doing the work. A Circle is treated like a Role with the additional authority to break itself down into sub-Roles. Please read this Glossary, so you get familiar with the words we use. https://www.holacracy.org/glossary

Important is to understand that it is NOT about YOU as a PERSON; but about your TASK, your ROLE. The ROLE is the most important part of this all.

YOU as a person take on you a ROLE and you can have several Roles, especially when you have a small team, you might have several Roles.

Our FIRST task is to make a description of the Role. What is the responsibility for that Role?

What is EXPECTED from that Role. THINK of what a certain Role would be and how you see the responsibilities:

 Each person in the system can look up, in a system, what is expected from that ROLE, NOT from the PERSON fulfilling this Role! If a person appointed for this ROLE is not able to fulfill that ROLE, if there are TENSIONS, we need to talk about that.

This is, as you might see, totally different from what you are used to.

As we take small steps, I would want you to think about the ROLES there are and whatresponsibilities that ROLE has. 

For example: This is a SHORT, FIRST EXAMPLE thought. We will think about this and so can you.

Circle (your team)

1.      Worker in team.

2.      Admin of a Team.

3.      Buyer.

4.      Seller.

5.      Production designer.

6.      Team Speaker (Outwards to circle) Called Rep.Link (Representing)

Circle with many teams (Can be an educator team who has several teams.)

1.      Lead Link (A Role that holds the Purpose of the overall Circle. The Lead Link is responsible for assigning people to Roles that have been created through Governance Meetings. The Lead Link is responsible for the connection from the circle to the Team speaker.)

2.      Admin from Circle.

3.      Motivator (Role with the task to go to the teams, and motivate them to work the hours they said they would work and help solve the problems that might arise.)

4.      Rep link (An ELECTED Role, representing the TEAM in the Circle. Responsible for the communication from the TEAM to the Circle. A Rep Link can request the tension to be solved by a super Circle, when the feeling is there, that the own circle cannot solve the tension.)

Circle Education

1.      Educator

2.      Educator Admin (Responsible for the registration on the sheet.)

3.      Educator Financial Admin Responsible for adding the hours of work on the sheet and see to payment by Headquarters.)

4.      Team Set up (Responsible for education on how to report what the team is doing.)

5.      Team Advisor (Responsible for supporting the teams on all levels.)

6.      Motivator of teams (Responsible for unexpected visits to teams to see where the tension is and help solve the tension.)

Circle General Business Manager

1.      Lead Link

2.      Admin

3.      Business advisor.

4.      Business financial expert.

5.      Business Motivator.

6.      Rep Link

There are people who are not happy with the committee for certification of educators. They do great work with what they have, but, seen in this holacracy, we have several problems here. The MAIN problem is, that we need to have international possibility to check on new educators. We do not only have local educators. In fact we might STOP allowing NEW educators to come into some of the cities, like Bulawayo, where we have more than enough already.

BUT seen in Holacracy…

What would be the roles?

1.      There need to be at least five people with the ROLE: Certifier. WHAT IS that role in your mind?

2.      WHO can accept such a ROLE? (in my eyes it should be a VOTING amongst all EXISTING educators.)

3.      What are the responsibilities of a Certifier?

4.      There might be a need for capacity in the field of the Internet so that we can certify online in the whole country or world with the same criteria.

5.      They might work together with an Event Manager (when in a city.)

6.      There needs to be a ROLE Badge maker.

7.      There needs to be a Certification Manager (managing the administrative things around the certification, including putting the newly certified members on the sheet).

8.      A Certified Educator Motivator, being the contact person from the Country Circle to the Educators. A task might be to check on the QUALITY of the work of the Educator and on how many hours the Educator is working and what message he is bringing. (Unexpected visitings.)

9.      There might be a need for a ROLE in handling Educators who do NOT fulfill the role of the Educator as they promised to do, when they accepted that role. How do we want to CALL that ROLE? What are the responsibilities? Should he be able to contact the police, in case educators are asking money although the ROLE is to NOT do that?
When his ROLE has this responsibility, he does not need to have permission from anyone.
He might work together with the Motivator, seeing that this Educator cannot be motivated to fulfill his role as is written.

I describe this here in detail to show you how we need to THINK about the ROLES.

The FIRST ROLE to be defined is the Role WORKER.

Do not all hundred of you add here comments. SPEAK about this in your team and then, let the team speaker discuss this with the Circle.

Etc.

I take a risk, starting this without strict rules, but I have the opinion that when you want to have things very precise, you never come to start, so let us start! OK?